This position will help manage the office as well as provide administrative support to the Engineers/Project Managers. The responsibilities shall include, but not be limited to, the following:
Answering phones / Greet Clients (answer phone within 1-2 rings if possible)
Provide admin support to all management and project managers
Manage calendars, email coordination
Finalize letters and documents
Prepare letters of transmittal for all documents leaving office
Scan signed transmittals to file
Plot (print) plans, scan, copy documents
Assemble PDF plan sets with seals and signatures and secure PDF files
Distribute and submit documents to clients and governmental entities as required by project
Assist project managers as necessary with support including but not limited to:
Document research and preparation, recording, Jurisdictional coordination, File organization/ project scanning, Meeting scheduling
Inventory and purchasing of office supplies.
Assist Office Manage with data entry (QuickBooks knowledge a plus)
Run errands as necessary & other duties as assigned
Must have a Valid Driver License, and able to lift 40 lbs.
Schedule: M-Th 8-6 and F 8-12 No weekends
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Ability to Commute:
Work Location: In person
Principals only. Recruiters, please don't contact this job poster.