Communication and Scheduling:
• Answering phone calls and taking messages: A primary function is to handle incoming calls and direct them appropriately.
• Scheduling appointments and meetings: Managing calendars and coordinating schedules for staff and clients.
• Managing emails and correspondence: Responding to inquiries and forwarding messages. Sending and distributing mailed correspondence.
Organization and Clerical Tasks:
• Maintaining filing systems: Organizing and retrieving documents, both physically and digitally.
• Drafting and editing documents: Preparing memos, reports, and other correspondence.
• Managing office supplies: Ordering and tracking supplies to ensure a well-stocked office.
• Compiling credit card receipts: Preparing, reconciling and submitting credit card statements for payment.
• Performing basic bookkeeping tasks: Assisting with financial tasks such as maintaining records or processing invoices.
General Accounting Tasks:
• Daily Invoicing: Input daily invoices and receive payments from day prior.
• Daily Receivables: Input daily receivable invoices from vendors for payment.
Other Responsibilities:
• Assisting with travel arrangements: Coordinating flights, hotels, and other travel needs.
• Assisting with presentations and event planning: Helping to prepare materials and coordinate logistics.
• Assisting with payroll: Collecting, reviewing and then submitting timesheets for weekly payroll.
Principals only. Recruiters, please don't contact this job poster.